- 4-H Club and Group Financial Handbook
- 4-H Financial Audit Checklist
- Annual Financial Report
- Inventory Worksheet
4-H Clubs and Groups that have a checking and/or savings account must annually complete and submit the Annual Financial Report and supporting documents to the 4-H Program Educator by August 15.
This process allows the 4-H Club or Group to qualify for federal tax-exempt status under the University of Wisconsin Board of Regents General Exemption Number (GEN) for Wisconsin 4-H Clubs and Groups.
Because 4-H funds are public funds, it is important that the finances for each club and group go through an audit each fiscal year. This practice of auditing protects the club or group, the treasurer themselves, and the public. Use the checklist as a tool to help make the audit process easy and positive.
Failure to submit a completed Wisconsin 4-H Clubs & Groups Annual Financial Report and supporting documents by the due date could result in loss of tax-exempt status and forfeiture of all financial assets.
The Annual Financial Report must include:
- Wisconsin 4-H Clubs & Groups Annual Financial Report
- 4-H Club of 4-H Group Audit Checklist
- Copy of the checkbook and/or savings registry covering July 1 – June 30
- Copy of the bank statement ending June 30 or July 1 for each account. Any differences between the bank statement(s) and the ending balance reported must be reconciled and the reconciliation must be uploaded with the Annual Financial Report.
- Current inventory of land, buildings, property or project equipment with individual values of $1,000 or more
- Monthly Treasurer’s Reports for 4-H Clubs or Groups with annual income greater or equal to $20,000